Posté le 21/02/2012 Legal Secretary (m/f) chez Tempo-Team HR Services
- Métier Administration, Secrétariat, Para légal & Secrétariat juridique
- Type de contrat CDI
- Référence 9073
Our client is a well-known Trust company that provides a wide range of Corporate Services, Fiduciary Services and Fund Administration. As they are about to launch their activities in Luxembourg, we are currently looking for a Legal secretary (m/f), to provide a comprehensive and confidential secretarial service to a Partner and to ensure that the Partner is fully supported.
The Mission:
• Screen all incoming telephone calls, taking and relaying accurate messages where necessary. Where appropriate, arrange and set up conference and outgoing calls for the Partner
• Undertake audio, copy and, where appropriate, shorthand typing of correspondence, emails, internal memoranda and complex documents, and produce accurate final copy to the firm’s accepted standards
• Maintain the Partner’s diary and task list and ensure that he/she is prepared and available for meetings at the appointed time and appropriate room
• Ensure that all new client matters are accurately set up in the client accounting and database system
• Maintain and amend client records, contact names and ensure files are closed when the matter is concluded
• Make travel arrangements and pass information to accounts for their records and ensure recovery of the Partner’s expenses to ensure accurate billing
• Liaise with other professional organisations and in the course of this contact ensure the firm’s professional image is promoted in the best possible way
• Maintain online filing system, ensuring that filing is carried out on a regular basis, undertake photocopying, scanning and prepare and transmit faxes as necessary
• Assist with the online completion of timesheets for the Partner
• Preparation/drafting of simple legal documents and correspondence
• Assist with the preparation of fees and follow up of payments with clients
Your profile/requirements:
• 4-6 years' secretarial experience within a legal or financial services environment
• IT Literate across Microsoft Office suite
• Self-motivated, pro-active and highly professional, with ability to assume responsibility
• Fast and accurate typing skills with attention to detail - audio and copy
• Administrative and document management experience
• Superior organisational skills, with a disciplined approach to documentation
• Excellent interpersonal skills together with demonstrable ability to work well under pressure
Pour postuler
For more information and a confidential discussion about the position we invite you to contact Mrs. Lucie Remy (+352/46.41.35-411 lremy@tempo-team-hrservices.lu).
Tempo-Team est un des principaux prestataires de service HR spécialisé dans le domaine du travail intérimaire et des services HR en Belgique et au Luxembourg. Avec 650 collaborateurs et quelque 150 agences et bureaux en entreprise, Tempo-Team met chaque jour plus de 15.000 intérimaires au travail en Belgique et au Luxembourg. Tempo-Team est un acteur de premier plan dans le domaine du travail intérimaire, du recrutement et de la sélection, de l’outplacement, du testing et de l’assessment, de l’outsourcing, de la formation et du développement. Tempo-Team est actif en Belgique, au Luxembourg, aux Pays-Bas, au Portugal et en Allemagne.
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