Study Programme Administrator (M/F)

The University of Luxembourg is a multilingual, international research University and  has the following vacancy within its Faculty for Law, Economics and Finance:

Study Programme Administrator (M/F)

Ref: F2-130013

Fixed term contract (10,5 months), full-time (40hrs/week)

Employee status

Preferred starting date: 15th July 2018

   Mission:

The jobholder will provide administrative support to to the Faculty’s teaching programmes. He/She will work closely with the team of study programme administrators, the Dean’s office of the Faculty, central services of the University, notably the accounting department (SFC) and logistics (SIL) and suppliers (including adjunct teaching staff).

Tasks:

• Collaborate with the directors who are in charge for the study programme, teaching modules , exam organisation and planning

• Follow-up and day-to-day administrative assistance for several teaching programmes: planning, system update which are required for the programme courses and related events

• Database Administration: course, grades, ECTS, etc.

• Support administrative tasks for adjunct teachers (e.g. check expenses)

• Inform and advice students and teachers on administrative and organisational matters (welcome desks by phone, via email and the on-line platform Moodle)

• Maintain accounting records of programme courses within the university’s accounting guidelines

• Assist the study director with promoting the teaching programmes (meetings, open days, student fairs, etc.)

• Provide administrative support for non-academic events related to the study programmes

• General secretarial tasks: reception, telephone, e-mails, correspondence, dispatching, filing and archiving

• Ad hoc support for other study programme administrators (e.g. covering in case of absence etc.).

   

   

Profile:

• Degree in secretarial work (Bac +2/3) and solid experience in administrative work

• Fluency in French to mother tongue standard and a very good command of English. German communication skills would be an advantage

• Excellent organisational skills with attention to detail and accuracy

• Excellent practice of the usual MS office tools (Word, Excel, PowerPoint)

• Initiative, ability to manage multiple tasks at the same time independently

• Team player, diplomatic, friendly and service oriented

• Reliable and proactive

• Flexible

Offer

You will work in a dynamic international and diverse environment on the University Campus in Luxembourg City.

If you are ready for a new challenge within the University, please apply online (letter of motivation, CV) until June, 15th 2018. 

The University of Luxembourg is an equal opportunity employer. Applications will be handled in strict confidence.